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MINUTES OF A MEETING OF THE UNITED PAROCHIAL CHURCH COUNCIL FOR KIRKLINGTON, BURNESTON, WATH & PICKHILL.

held in Kirklington Village Hall, Monday January 23rd 2012 at 7.30pm

 

 

  1. Opening prayers were led by Revd Ruth
  2. Apologies for absence – Richy Graham, Chris Robson, Glyn Hopper, Revd Lindsay, Anne Simpson.  Also not present – Sheila Woolhouse and Edwin Clarke.
  3. Minutes of the meeting held on 5th October 2011 were agreed, proposed by Derrick Potter, seconded by Mike Potter
  4. Matters arising not on the agenda – there were none
  5. Financial Matters, including both UPCC budget  (for approval) and UPCC financial proposals (for approval). 

Ruth explained that that churchwardens had met to discuss the UPCC finances and agreed an allocated budget for the different areas of expenditure to enable better control of the budget.  The total budget was £8,000, £2,000 from each church.  Food for Thought expenses and receipts would go through the LCC accounts and not directly into the UPCC accounts.  The allocation agreed was

·         3,000      travel (for Ruth and Lindsay)

·         1300      telephone and internet access (for Ruth and Lindsay)

·         1167      parish administration

·         1000      photocopying, printing, stationery

·         800      worship materials

·         300      children and youth

·         283      sundry expenses

·         150      website

Travel and telephone expenses would probably be less than budgeted depending on when Lindsay leaves the parish.  A Finance Committee would be set up to oversee expenditure, monitor the budget quarterly and approve any single item of over £100.  Ruth’s & Lindsay’s expenses would be checked by a member of the Finance Committee (probably by email) before being paid.  The weekly sheet would be stopped; Ruth estimates it costs £7-£10 a week.  Administrative support would be reduced to 4hours from 5 hours (currently it is usually about 2½ hours but Ruth has further things she would like help with.  Service booklet covers would not be bought in.  Baptismal book gifts would be bought more economically.  Ruth asked the UPCC for their approval of all the above points.

 

Pauline Aldous explained that Ruth wanted someone to check on her expenditure and this was the reason for some of the points.  Alison Atkinson, Treasurer, was concerned that approval of expenses would be given quickly as she aimed to pay invoices and expenses promptly.  This was not felt to be a problem as it could be done by email.  There was some discussion as to which category various items of expenditure would go into but this will be worked out.  There was also discussion on whether LCCs or UPCC should pay for hall hire for UPCC meetings but no conclusion was reached.  After discussion Ruth put the various points to the meeting and all were agreed.  The creation of a Finance Committee was proposed by Derrick Potter and seconded by Judy Shopland-Reed; the members will be Pauline Aldous, Alison Atkinson, Revd Ruth, Derrick Potter, Tony Jude and Glyn Hopper.  The weekly sheet will be stopped but a list of dates, perhaps one a month, may be felt helpful.  Ruth is happy to read out notices but needs to know what they are.  They could be kept in each church and Ruth (or a churchwarden) could highlight important ones before the service.

  1. Church Wardens’ Meetings – Ruth reported that these are now taking place every month and she is finding them very supportive.  There may be some overlap between those meetings and the UPCC, and decisions may sometimes need to be taken quickly by them, but it was not felt to be a problem by the UPCC.
  2. Policies – Ruth distributed a table of policies required, showing which should be done at UPCC level and which at LCC level (copy filed).  Where LCCs have drawn up any of these policies she would like to be given a copy as she doesn’t know what is held where.  A Safe Church policy for vulnerable adults is also required (this could overlap considerably with the Safeguarding Adults policy).  It was agreed that Risk Assessment is not a policy and should be removed from the list.  CRB checks should be a UPCC policy; Health & Safety, possibly including a Risk Assessment, should be done at LCC level.  Pauline and Jane had been given some pro forma forms for insurance-linked policies and Ruth has sample policies from the diocese.  Belinda has offered to help Ruth sort out the policies and hopefully she will also produce checklists for each policy.  Pauline suggested that each policy should be dated and given a review date.
  3. Parish Pastoral Carer – Sheila Hall (from Howgrave) has offered to take on this role.  She will sit with the terminally ill (including nights) to give their carers a break.  She worked as a nurse but is now retired and she worships at Kirklington.  She has advertised in Village Life and wants to be contacted directly but she would like to work under the auspices of the church.  Ruth has given her guidelines (eg maximum of 16 hours a week) and she will refer people to medical care or to Ruth as needed.  Ruth also hopes that she can take the reserved sacrament to those requesting it.  Ruth asked the UPCC to approve this which they were happy to do.  Pete Snowdon asked if any support of any kind would be required.  Ruth said No but she wondered whether it would be good to invite her to the Innclusive Lunch Club sometimes to meet people.
  4. Food for Thought – 1st March, in Kirklington Village Hall, Ven Clive Mansell; 21st March in Samwaies Hall, Wath, Hilary Jones.  Details and application forms will be in the February Village Life.  Pickhill have chosen to make a donation of £500 to the UPCC without holding a Food for Thought.  Burneston have a speaker and are looking for a date in May or June.  Tickets will be £8.  It was suggested that a few application forms in each church would be useful.

10.  LCC Matters

·         Kirklington are ready to erect their noticeboard

·         Burneston are proceeding with a sound system, having received a further donation towards it.  A notice is going up showing the new service rota.  Every third month, the Contemporary Service will take the form of Coffee Church with the whole congregation encouraged to attend (even if they go to the 8.00am service as well.  They will be encouraged to invite people and something will be done in the school beforehand linked to the service as well.

·         Wath – A further grant has been received towards the work on the mediaeval windows and the faculty application has gone in.  The Ecclesiastical Insurance visit will probably result in further work being required in the church.  The windows have been cleaned and look much better as a result.

·         Pickhill – The church lighting system has finally gone forward and the relationship with the school is getting closer.

·         Ruth added that she had been very encouraged by the Christmas attendance – 438 on Christmas eve and 110 of Christmas Day.

11.  God squad – this is the after-school club at Burneston.  It will resume tomorrow for a further 6 week block.  Anne Barker and Jenny Fisken have volunteered to help.  Lindsay is not available for the foreseeable future.  About 10 children attend, all of whom want to know more about God.  Ruth is writing all the assemblies and goes in alternate Thursday lunchtimes to plan with the staff.  She takes an assembly in each school every week.  Pete Snowdon mentioned that Ruth had put a lot of extra time in at Pickhill School before Christmas because of the problems there.  She and Lindsay took all the assemblies then, but the last examination went very well and the pressure is off her.

 

Ruth also told the meeting of some amendments to the service rota over the next couple of months – on Mothering Sunday all the services will be Family services, whether communion, or services of the Word.  On Palm Sunday the only service will be the donkey procession from Carthorpe to Burneston.  The rest of the monthly rota after that will move on one week as there are 5 Sundays that month.  On Easter Sunday there will be Communion at each church, but they can choose BCP, CW or a Family Communion.  There will also be a Charismatic Worship service at Wath on February 12th at 4.00pm.  On February 18th 10.00-2.30 Ruth will lead a workshop on ‘Leading worship services’ and sometime in March she will lead one on creative forms of intercessions as this has been requested by a number of people.

12.  Dates of future meetings

Tuesday 24th April, Samwaies Hall, Wath

Wednesday 18th July, Sinderby Village Hall

Thursday 18th October, Carthorpe Community Hall

 

The meeting closed in prayer.

The next meeting of the UPCC will take place on Tuesday 24th April 2012 in the Samwaies Hall, Wath.  This will be the Annual Meeting and all are welcome to attend.  There will be a brief UPCC meeting following this.

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